Records as a Strategic Business Resources

AUTHOR: SITI AISYAH KHAIRUL ASWAD

Abstract

The implementation of disaster recovery planning must undergo several phases that actually will contribute to the business continuity. The purpose of this paper, it will highlight you with the four phases of business continuity and disaster recovery. The four phases are activation phase, recovery phase, business continuity phase and maintain/review phase. This four phases will explain to you about what you need to do if the disaster occurs to your organization which is what action should be done by the organization so the business will still run normally. It is impossible for the organization to resume their business quickly or smoothly if the disaster recovery planning is planned through the organization.  Besides that, the paper also will enlighten you with what you should do in the activation phases which included the activation phases and for the recovery phase it will explain you about the action taken if the floods happened. In addition on the third phase which is business continuity it will provide you the replacement of equipment and relocation. At the phase four which are maintenance part it will tell about the testing of the plan before the disaster and during the disaster.

Introduction

What is a disaster recovery planning? Disaster discovery planning is an agreed document or set of procedure prepared to recover and protect the business (archive and commercial records center) after an event of disaster. The procedure must be followed after the organization in the event of disaster. According to Keith Tilley (1995) Business continuity planning allows an organization to continue to meet business objectives and customer obligations, and to maintain its market share. This strategy furnishes each company division with a targeted action plan to identify how essential business functions, not just computer functions, will operate despite an unexpected business interruption.

The purpose of this plan is as a guidance regarding the recovery and the restoration of the document and any information that may be damage when the disaster happened. The implementation of this plan is immediate depends on the how much damage happened. The organization cannot predict on what will happen in the future, but with the extra careful planning regarding the disaster will actually minimize the effect of the disaster. The objective of disaster recovery plan for the company is to minimize downtime and the data loss that will lead to loss.

The activation of disaster recovery plan is immediately when any unplanned disaster occurs in the organization. Disaster is a serious disturbance in the functioning of a community, society involving widespread human, material, and economic. The damage cause by the disaster is immeasurable. The disaster is divided by two types of disaster which are the natural disaster and human made disaster. A natural disaster is a major event occurs due to the natural process of the earth. The examples of the natural disaster are including floods, volcanic eruptions, earthquakes, tsunamis and other geologic process. Meanwhile, human made disaster is a disaster from man-made hazards which the threats having an element of human intent, negligence or error, or involving a failure through a man-made system. The example of human made disaster is civil disturbance, terrorism, industrial accidents, chemical spills and much else. 


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